Fundraising terms and conditions - running and challenge events
Before you start your fundraising for Mind*, you must agree to the terms and conditions below. These terms are a fundraising agreement between you and Mind.
(*The National Association for Mental Health, a charity with its registered office at 2 Redman Place, London E20 1JQ.)
Jump to:
For those with a charity place, or taking part on a charity sponsorship or mixed fundraising basis
- I understand that the event is not organised by Mind, but by a third-party event organiser. It’s my responsibility to read any terms and conditions issued by the event organiser and comply with these.
- I’m medically and physically fit and understand that I take part in this event at my own risk. Mind won’t be held responsible for any injury or illness related to my training or taking part in this event.
- I understand that Mind may need to share my name and email address with the event organiser and where necessary, with other third parties involved in the administration of the event.
- When the event organiser contacts me, I’ll complete their registration process because I understand this is required to confirm my entry. I understand that if I fail to do this before the deadline specified by Mind, I won’t be allowed to take part in the event and my place will be cancelled. My registration fee will also be non-refundable.
- I understand that the registration fee that I’ve paid is non-refundable under any circumstances and won’t be counted towards my fundraising target.
- I understand that my place can’t be transferred to another person or event.
- I commit to raising at least the fundraising target specified for my event. I’ll collect and pay all money I’ve raised to Mind within 4 weeks of the event.
- I’m aware and acknowledge that Mind reserves its right to cancel my place in the event should I fail to comply with my agreed obligations or should I fail to meet my fundraising obligations to Mind’s satisfaction.
- I acknowledge that all funds raised for Mind are held on trust and I’m legally obliged to ensure that Mind receives the donated funds.
I commit to raising at least:- For the London Marathon - 50% of the fundraising target 2 months before the event
- For Ultra Challenges - 50% of the fundraising target 3 weeks before the event
- For skydiving - £500 two weeks prior to my jump date, as this is when Mind is invoiced for the jump costs. If at this point I’ve not reached the £500 target (or a team collective target), I’ll be offered the chance to reschedule the jump to give more time to fundraise.
- For all other events - 50% of the fundraising target 1 month before the event
- It can take 8-10 weeks or more for a Gift Aid claim to be processed and for Mind to receive the money from HMRC. For this reason, I understand that Gift Aid won’t count towards my fundraising target.
- Any funds already raised on behalf of Mind, which have been paid or are payable to Mind, cannot be used towards my fundraising total for any future Mind events I sign up to.
- I understand that any fundraising previously raised for Mind (i.e before registering for the event) will not count towards reaching my minimum fundraising target.
- If I’m unable to take part in this event, I’ll notify Mind by email as soon as possible.
- I understand that, should I want to defer my place, Mind will allow me to do this providing I meet the following criteria:
- When I contact Mind requesting to defer, I've raised at least 50% of my fundraising target.
- I haven’t deferred entry for this event before.
- I've notified Mind of my wish to defer ahead of the deadline. The absolute latest I'm able to defer will be the Friday before the event date.
- Once the deferral is confirmed, all money I’ve raised will be transferred to next year's event and I’ll continue fundraising until I’ve reached my target.
- Deferrals are always at the discretion of Mind. The ability to defer a charity place will be dependent on there being enough places in the following year. Mind reserves the right to refuse a deferral and will only offer to defer to the following year’s event.
Corporate TCS London Marathon charity places:
- If you've secured your place in the TCS London Marathon as a result of your company's partnership with Mind, we are unfortunately unable to defer your place to following year.
- Please note that if you're unable to take part:
- Your place will not be transferable to a future event.
- Funds raised will remain with Mind and will continue to support our vital work.
- You’re welcome to apply for a place in future events, subject to availability and eligibility at the time.
For those with their own place, or taking part on a self-funding basis
- I understand that the event is not organised by Mind, but by a third-party event organiser. It’s my responsibility to read any terms and conditions issued by the event organiser and comply with these.
- I’m medically fit and understand that I take part in this event at my own risk. Mind won’t be held responsible for any injury or illness related to my training or taking part in this event.
- I understand that any registration fee that I’ve paid is to the event organiser and that their terms and conditions apply.
- I understand that Mind may ask for proof that I’ve secured my own place from the event organiser.
- I’ll do my best to raise as much money as I can for Mind.
- If I’m unable to take part in this event, I’ll notify the event organiser and Mind by email as soon as possible.
- I understand that, should I need to defer my place, it’s my responsibility to liaise with the event organiser to arrange this. This will be at their discretion and on their terms. I’ll let Mind know, so that the money I raise will be counted towards my fundraising target for the following year and they can continue to contact me about my fundraising.
Photography disclaimer
There may be a photographer at this event. This means that photos or videos may be taken of you participating in the event.
Mind may use these photographs or videos in marketing materials and communications for future events and fundraising; this will include online and print materials, for a period of up to 5 years. Sometimes we’ll also share these photographs and videos with fundraising partners and corporate partners to use in their own marketing to publicise our work and fundraising in aid of Mind.
If you do not wish your photograph to be taken and/or used, please let us know so that we can make the necessary arrangements. If you have any questions about the use of these images and need more information, please contact [email protected].
If you want to change your details at any time you can do so by emailing [email protected] or calling the team on 020 8215 2243.
General terms and condition of fundraising
The following terms and conditions apply to all Mind fundraisers.
When I’m fundraising for Mind:
- I’ll give my best efforts to raise money for Mind. I’ll make clear to those who support my fundraising that the money I raise for Mind will be treated as a donation and used for Mind’s work.
- I understand that donations are not generally refundable, even if I fail to take part in or withdraw from the event.
- I’ll notify Mind if my fundraising event date changes or is postponed so that they can update their records.
- I will fundraise in a way that does not endanger or harm myself, any supporter or member of the public. I will follow any fundraising guidelines provided by Mind.
- I will respect privacy and not fundraise in a way that could be considered persistent or aggressive towards the public.
- I recognise that when I'm fundraising for Mind, my actions will be linked to Mind and their cause. I will not do anything to bring Mind’s name into disrepute.
- I acknowledge that Mind is unable to provide insurance for fundraising activity. And that I’m responsible for securing appropriate insurance cover if required for my fundraising activity.
- I will make sure that when I’m fundraising for Mind, Mind’s name and registered charity number (219830) are displayed wherever possible.
- I will collect and pay to Mind (charity number 219830) all money raised through my fundraising within 3 months of collecting it.
- I’m medically and physically fit and understand that I take part in this event at my own risk. Mind won’t be held responsible for any injury or illness related to my training or taking part in this event.
- I will get approval from Mind before using Mind's "in aid of" logo for marketing, external promotion and communications. I will not use Mind's official logo, which I understand can only be used by the charity and logo license-holders.
- I’ll get approval from Mind before approaching any companies, press or celebrities to support my activity.
- I will sign the relevant form for the use of collection tins, if required and ensure these are properly sealed with charity tin seals before collecting.
- I will not collect donations door-to-door or in a public place without getting a collector's licence from my local authority or police.
- I will not collect donations on private property without the owner's permission. This includes shops and pubs.
- I won’t hold a raffle, lottery or prize draw unless it is permitted by Local Authority and Gambling Commission regulation. I understand that it’s my responsibility to ensure I understand the rules and regulations regarding raffles for fundraising.
- I will not sell alcohol at any event without having the appropriate licence.
- I will not sell goods or services using Mind’s name or logo without first contacting Mind and signing an agreement to do so.
- I will not state that my business (or any other business) will be donating to Mind without first contacting Mind and signing an agreement.
- I acknowledge that Mind cannot take responsibility for any losses or harm made through my activity or liability arising from my activity.
- I will only use Mind-branded fundraising materials that I've been given for the fundraising I've registered. This includes both print and digital materials. Your personal data will be processed in accordance with Mind’s privacy policy.
Mind may vary these Terms and Conditions from time to time. The up-to-date terms shall be available on this website.
These Terms and Conditions, and any dispute or claim that arises out of or in connection with them, are governed by and construed in accordance with the law of England and Wales.
Got questions about our terms and conditions?
If you have any questions, please contact the events team at [email protected].
